Economics Academic Assistant
Company: University of California - Santa Cruz
Location: Santa Cruz
Posted on: May 29, 2025
Job Description:
Apply for JobJob ID78581
LocationSanta Cruz
Full/Part TimeFull Time
Add to Favorite Jobs
JOB POSTING
The Economics Academic Assistant administrative position modality
is fundamentally on-campus (not remote). We anticipate a regular
one-day per week remote work being feasible for most weeks after
successfully completing training.APPLICATION INSTRUCTIONS:
To ensure full consideration, applicants must include a cover
letter and resume to supplement the standard UC Santa Cruz
application. A reference list (of 3-4 referees) will be required of
interview candidates and requested upon invitation to interview.
Reference lists need to include supervisors and the following for
each referee: their full name, title/organization, phone and email
contact information and relation to you--i.e., current supervisor,
former supervisor, current indirect supervisor, colleague, etc. We
respect your confidentiality, and will NOT contact referees prior
to informing the final candidate(s) of our plans to do so. We look
forward to reviewing your application. HOW TO APPLYFor full
consideration, applicants should attach their resume and cover
letter when applying for a job opening. For guidance related to the
application process or if you are experiencing difficulties when
applying, please review the Applicant Resources on our website.
How to ApplyTroubleshootingTips for
ApplicantsFAQ's INITIAL REVIEW DATE (IRD)UC Santa Cruz jobs are
posted until filled. All application materials submitted by 11:59
pm on the IRD will be routed to the hiring team for consideration.
NOTE: Applicants who miss the IRD are still encouraged to apply;
their materials will still be forwarded for consideration if
requested by the hiring team. Application materials cannot be
accepted outside of the jobs portal. Applications cannot be edited
on an applicant's behalf. For more information about the IRD and
the applicant review process, view this link.The IRD for this job
is: 06/23/2025 ABOUT UC SANTA CRUZUC Santa Cruz is a public
university like no other in California, combining the experience of
a small, liberal arts college with the depth and rigor of a major
research university. It's known as an unconventional place where
innovation and experimentation is part of the campus's DNA. That
playful, bold spirit still thrives today, all on a campus renowned
as among the most beautiful in the world. DEPARTMENT OVERVIEWThe
Department of Economics is an inclusive, ambitious, innovative and
large department within the Social Sciences Division. The
department has approximately 40 senate and non-senate faculty,
offers a Ph.D. program and professional master's degree program,
and several options for undergraduate study including multiple
bachelor's degrees, combined majors with mathematics and
environmental studies, one undergraduate minor and a concentration
making it home to approximately 1600 declared and prospective
undergraduate majors and graduate students. Members of the
department come from a diverse background with many from
international locations as well as from California and the greater
U.S. The department hosts weekly colloquia and several
student-facing events across the year. Faculty, staff and students
work well together. This position offers professionals interested
in the higher education environment an opportunity to work with a
broad level of constituents across the university in an
intellectually stimulating environment while making important
contributions to the department and UC mission.More information can
be found at: https://economics.ucsc.edu/ JOB SUMMARYUnder the
supervision of the economics assistant department manager, and
working in close collaboration with the economics department
manager, the economics academic assistant incumbent works to
provide support to faculty, academic and department affairs in a
high-paced environment. APPOINTMENT INFORMATIONBudgeted Salary:
$28.47 - $32.69/ Hourly. Salary commensurate with skills,
qualifications and experience.
Under California law, the University of California, Santa Cruz is
required to post a reasonable estimate of the compensation for this
role. The salary shown above is the budgeted amount the University
reasonably expects to pay and the salary extended should not exceed
this posted amount.Benefits Level Eligibility: Full
benefitsSchedule Information:
Full-time, FixedPercentage of Time:
100%, 40 Hours per WeekDays of the Week: Mon-FriShift Includes:
DayEmployee Classification: Career appointment Job End Date:
NoneWork Location: UC Santa Cruz Main CampusUnion Representation:
CX - Clerical & Allied ServicesJob Code Classification: 004722 -
BLANK AST 3Travel: Never or Rarely JOB DUTIES30% - Administrative
Support
- Serve as the primary contact for general public and department
member inquiries on-site, by email and phone using pleasant and
professional communication.
- Respond to inquiries and provide general information, refer to
appropriate resources, personnel and units for resolution,
exercising a thorough understanding of the organization and
administrative procedures.
- Serve as the department's primary purchasing and reimbursement
agent using appropriate campus forms, (CruzFly) reimbursement and
(CruzBuy) requisition and purchase order systems, in compliance
with department and procurement and reimbursement policy and
processes.
- Monitor supply inventories for replenishment.
- Verify deliveries match orders and follow up with vendor, the
accounting team, and/or department management as necessary to
reconcile discrepancies.
- Assist and train faculty how to use procurement system.
- Provide correspondence assistance for donor relations.
- Manage mail, deliveries and after-hours drobox materials
retrieval.
- Manage and update department web pages to support events,
announcements, new personnel and activities and to remove or
archive outdated information, following campus web and style and
editorial guidelines.
- Attend website management trainings as necessary.
- Mentor student workers.
- Update signage and bulletin boards for administrative and
academic employees, students and events.30% - Academic Visitor and
Event Support
- Coordinate travel, entertainment reimbursement and honoraria in
support of department visitors-i.e., guest speakers and faculty
candidates.
- Serve as primary event coordinator for larger department
events.
- Promote events through signage, email and website, following
campus style and editorial guidelines.
- Set up the seminar schedule and budgets for tracking and orient
faculty hosts how to use the tools.
- Inform faculty on roles and expectations of hosting visitors
and reimbursement policy and processes.
- Assist with tracking and reconciling the seminar and special
event budgets.
- Maintain accurate records following department and university
policy.20% - Instructional Support
- Coordinate quarterly student surveys on teaching (aka "SETS")
for faculty and instructional support.
- Coordinate reader and tutor support.
- Provide administrative and backup support for student affairs
and advising projects.
- Convey timely instructional support communications to faculty
and students.
- Create teaching tables for department management as needed.20%
- Facility Support/Coordination
- Manage key issuance and return from department members and
visitors.
- Ensure office space is clean and ready for new occupants.
- Inform temporary and long-term occupants of space use
protocols, and support their ability to follow them.
- Coordinate repairs for and cleanings of department space.
- Ensure mailroom, office, kitchens, and copiers have adequate
supplies and remain organized.
- Ensure first-aid and emergency kits are up-to-date.
- Coordinate equipment loans, returns and repair.
- Oversee conference room reservations and access, and
appropriate use thereof.
- Train department members on conference room equipment and
update instructions as needed. REQUIRED QUALIFICATIONS
High school diploma or equivalent
experience.Interpersonal and customer service skills with the
ability to communicate information clearly, concisely, and
accurately with visitors and campus members alike from a diverse
background.Effective listening and reliable notetaking skills
sufficient to resolve communication problems.Excellent writing
skills to craft emails that communicate complex procedures in a
polite, concise and sensitive manner.Accurate and consistent record
keeping across multiple systems.Ability to make sound judgments and
decisions.Demonstrated analytical and problem-solving
skills.Ability to research, interpret, explain and apply
policy.Ability to perform math sufficient to calculate fractions
and percentages to perform complex reimbursements and track
budgets.Excellent organizational and time management skills to set
priorities, anticipate needs of faculty, students and staff while
completing projects on time.Experience and ability to use MS Office
and Google Suite of Applications to create user-friendly
spreadsheets, and documents.Ability to follow written instructions
and apply strict attention to detail to support accurate work and a
strong level of independence in work.Ability to maintain
confidentiality requirements pertaining to sensitive data and
information.Ability to work under the pressure of deadlines with
frequent interruptions.Demonstrated ability to work effectively as
a collaborative team member and independently. PREFERRED
QUALIFICATIONS
- Experience working in a higher education or continuing
education setting.
- Familiarity with campus-used systems such as AIS, CruzBuy,
CruzFly and WordPress. SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required
to pass a pre-employment criminal history background check.Selected
candidate must pass the employment misconduct disclosure
process.Ability to work long periods of time at a computer with or
without accommodation.The selected candidate will be required to
work primarily on campus, with periods of remote work possible
based on operational needs. If a hybrid work schedule is confirmed,
the selected candidate must be able to work successfully from a
home/remote office and be able to fulfill the requirements of the
UCSC telecommuting agreement.Ability to work occasional evenings
and weekends as directed.Selected candidate will be required to
complete training within established time frames as directed
including UC compliance training.Ability to maintain appearance and
conduct suitable for working in a professional setting.The
University of California has implemented a Vaccination Policy
covering all employees. Employees, including new hires, are
required to comply with any applicable policies relating to the
University of California vaccine program.Per the Child Abuse and
Neglect Reporting Act (CANRA), this position has been identified as
a Mandated Reporter. The selected candidate will be required to
report known or suspected child abuse or neglect as defined by
CANRA and will be required to sign a Statement Acknowledging
Requirement to Report Child Abuse prior to commencing employment.
CANRA Penal Codes, and related definitions, requirements, and
responsibilities may be obtained here. MISCONDUCT DISCLOSURE
REQUIREMENTAs a condition of employment, the final candidate who
accepts a conditional offer of employment will be required to
disclose if they have been subject to any final administrative or
judicial decisions within the last seven years determining that
they committed any misconduct; received notice of any allegations
or are currently the subject of any administrative or disciplinary
proceedings involving misconduct; have left a position after
receiving notice of allegations or while under investigation in an
administrative or disciplinary proceeding involving misconduct; or
have filed an appeal of a finding of misconduct with a previous
employer.a. "Misconduct" means any violation of the policies or
laws governing conduct at the applicant's previous place of
employment, including, but not limited to, violations of policies
or laws prohibiting sexual harassment, sexual assault, or other
forms of harassment, discrimination, dishonesty, or unethical
conduct, as defined by the employer. For reference, below are UC's
policies addressing some forms of misconduct:- UC Sexual Violence
and Sexual Harassment Policy- UC Anti-Discrimination Policy-
Abusive Conduct in the Workplace SAFETY STATEMENTAll UCSC employees
must understand and follow job safety procedures, attend required
health and safety training, proactively promote safety at work, and
promptly report actual and potential accidents and injuries. NOTICE
OF AVAILABILITYIn compliance with the Jeanne Clery Disclosure of
Campus Security Policy and Campus Crime Statistics Act (the Clery
Act), the Annual Security and Fire Safety Report (ASFSR) is
available at:
https://compliance.ucsc.edu/campus-safety-compliance/annual-reports/.This
report is published by October 1st of each year and includes
current institutional policies and procedures concerning campus
safety and security; fire safety and evacuation policies; sexual
misconduct and relationship violence reporting and response
protocols; and crime and fire statistics for the three previous
calendar years. A paper copy of the ASFSR is available upon request
by contacting the UCSC Police Department at 114 Carriage House Rd.,
Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1.
EEO/AAThe University of California is an Equal Opportunity
Employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, age,
protected veteran status or other protected categories covered by
the UC Anti-Discrimination Policy.It is the policy of the
University of California to undertake affirmative action and
anti-discrimination efforts, consistent with its obligations as a
Federal and State contractor.
Keywords: University of California - Santa Cruz, Tracy , Economics Academic Assistant, Other , Santa Cruz, California
Didn't find what you're looking for? Search again!
Loading more jobs...