Accounts Payable Specialist

Company: Musco Olive Products Co
Location: Tracy
Posted on: May 25, 2023

Job Description:

SummaryThe Accounts Payable Specialist is responsible for reviewing, processing, and monitoring vendor payments along with other elements of the company's financial liabilities. This position's primary function is monitor and process payments. This employee is also responsible for keeping precise records of payments and must work collaboratively with the Finance & Accounting team to perform audits of all transactions. The Accounts Payable Specialist reports to the Director of Finance and works within the Accounts Payable (A/P) group.Essential Duties & Responsibilities--- Codes such items as invoices, vouchers, expense reports, check requests, etc. with correct codes conforming to standard procedures to ensure proper entry in the financial system.--- Handles all vendor correspondence via phone or email.--- Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.--- Investigates and resolves problems associated with processing of invoices and purchase orders.--- Prepares batch check runs, wire transfers, and ACH transactions.--- Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.--- Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.--- Assists with monthly status reports, and monthly closings.--- Leverage organizational and detail-oriented skills to prioritize and complete time-sensitive tasks.--- Files, maintains, and distributes accounting documents, records, and reports.--- Performs other duties as required to support Accounting Department.Supervisory ResponsibilitiesThis job has no supervisory responsibilities.Minimum Qualifications--- 2 years accounts payable or general accounting experience within a high-volume, fast-paced work environment--- Experience processing payables through an ERP system--- Intermediate-level proficiency in Microsoft Office Suite--- Excellent written and verbal communication skillsPreferred Qualifications--- Associate's or Bachelor's degree in Accounting, Business or related field--- 4 years accounts payable or general accounting experience--- Mastery-level proficiency in Microsoft Office 365--- Experience in processing payables in MS Dynamics and/or multiple systemsPhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to stand, sit, walk, reach, kneel; occasionally required to climb stairs.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly exposed to a normal office environment.

Keywords: Musco Olive Products Co, Tracy , Accounts Payable Specialist, Other , Tracy, California