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CMMS Administrator

Company: Jones Lange Lasalle Inc.
Location: Tracy
Posted on: June 8, 2021

Job Description:

CMMS Administrator

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do, and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

About Maintenance at JLL Supporting Amazon's State-of-the-art locations

Operations is at the heart of our client's business. They are known for our speed, accuracy, and exceptional service. Amazon buildings deliver tens of thousands of products to hundreds of countries worldwide, every day. Reliability Maintenance & Engineering (RME) are the business partners that work diligently behind the scenes to make it all happen. We drive continuous improvement and maintain all the Material Handling Equipment (MHE) to ensure our customers are met with the Amazon smile. Come join us, on our journey!

About the Role

The CMMS/EAM Administrator is responsible for the overall asset management, work planning, and spare part inventory using Infor CMMS software at a North American facility. This position is also responsible for training new CMMS Administrators at a regional level; maintaining parts/asset data accuracy and equipment hierarchy in the Infor CMMS system; and rolling out standard workflows for work requests, preventive maintenance programs, project requests, and inspections, etc.

What Do We Offer?

We're an entrepreneurial, inclusive culture. We succeed together-across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We'll offer you a competitive salary and benefits package. With us, you'll develop your strengths and enjoy a career full of varied experiences. We can't wait to see where your ambitions take you at JLL.

Responsibilities include but are not limited to

  • Measure and publish facility's PI metrics to the management team; interpret data, troubleshoot process, and make recommendations based on findings
  • Develop and maintain accuracy of equipment metadata by regularly collecting and inputting information, such as manufacturer, model, serial number, and system structure information. The data is maintained in EAM and equipment is labeled/barcoded or identifiable in the facility
  • Develop and maintain accuracy of Work Order related data
  • User Setup, Employees, Shifts, Crews, and Supervisors
  • Adding Equipment to PM Plans, Schedules, and Work Packages
  • Defining Scheduled due dates or initial meter points of system generated WOs
  • Develop and maintain FC specific PM Plans, Schedules, Routes, and Work Packages
  • Support management in the review of WO Data accuracy such as Equipment on WOs, Booked Hours (Employee and Vendors), parts usage, WO type, closing codes and WO Comments
  • Support management in the scheduling and assigning of work. Manage work orders in the system, ensure proper creation, planning, update, and closure of work orders
  • Develop and maintain accuracy of spare parts metadata by regularly collecting and inputting information, such as supplier, catalog number, min/max quantities, pricing, manufacturer, and part numbers
  • Drive materials management process in the facilities store
  • Create and or Generate Requisitions, POs, PO Receipts (EAM & Oracle)
  • Develop and maintain the 5s of the store
  • Work with facilities team to develop and maintain lists of critical spares
  • Audit materials management process with regularly scheduled cycle counts
  • Support management with data to implement corrective action as discovered in cycle counts, KPIs or other EAM data
  • Work with facilities team to reduce costs and improve parts quality
  • Works with corporate EAM Business Analysts to roll out new functionality, standard object coding scheme, Preventive Maintenance (PM) procedures and scheduling; and EAM reports
  • Provides software trainings to end users and new EAM Administrators; serves as liaison for problem solving and escalation
  • Coach and educate staff on the EAM functions and best practices for performing tasks. Serves as Tier 1 EAM support for the facilities team
  • Travel up to 20% at a minimum

Basic Qualifications

  • High School Diploma or equivalent diploma
  • 1 year of experience working with computers and Microsoft Office (Including Outlook, Word, Excel)
  • Ability to work flexible schedules/shifts/areas, including weekends, nights, and/or holidays

Preferred Qualifications

  • 2-year Associate degree (or professional training) in Business Administration, Information System, Engineering, or related fields
  • 3+ years' experience working with enterprise software and an understanding of standard work process
  • 3+ years' experience using Word, Excel, and Power Point, etc.
  • Customer service and project management experience
  • 3+ years' experience planning, scheduling, and auditing overall facilities/maintenance activities
  • Proficient with Microsoft Projects software
  • 4+ years' working experience working with enterprise asset management software suit. Infor EAM ASE is highly desired
  • 2+ years' data analysis experience in the facilities maintenance program, specifically in asset management and spare part optimization
  • User training experience is desired
  • Must be self-driven, organized and be able to work in a fast-paced team environment
  • Proven written and verbal communication skills

Physical Demands

  • Repetitive bending, crouching, kneeling, reaching, twisting, sitting, standing, and walking
  • Lifting parts and tools weighing on average 20 pounds, occasionally weighing up to 49 pounds
  • Dexterity in eye/hand coordination, feet (foot pedals) manual (picking, pinching, holding, grasping), and wrist motion (repetitive flexion/rotation)
  • Working conditions may include small spaces, dust, fumes/odors, hot/cold temperatures, inside/outside noise, vibration, standing on concrete for long hours and wet or uneven surfaces

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together, and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being, and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.

#LI

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at Accommodation.Reques@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Keywords: Jones Lange Lasalle Inc., Tracy , CMMS Administrator, Other , Tracy, California

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